Hire of Club Facilities
Conditions of Hire
1. Bookings must be made by emailing events@westonrugby.co.uk
2. Bookings are not confirmed until you have received a confirmation email from the above address.
3. Booking requests must be sent a minimum of four weeks before the event date.
4. A non-member booking deposit fee of £50 must be paid at the time of booking. If the fee is not received and another party wishes to book the Clubhouse on that date, the Club reserves the right to give the booking to the other party.
• Smaller Bookings - £100 (including the £50 deposit)
• Larger Bookings - £150 (including the £50 deposit)
5. Setting up and dismantling times after the function must be made at the time of the booking. The persons hiring the Clubhouse must remove all their possessions from the Clubrooms by 10 am the following morning to ensure that we can clean Clubhouse.
6. The Clubhouse is a licensed premise, so alcohol is not permitted to be brought onto the Clubhouse by the hirer and their invited guests. If you require the bar to be open, this must be stipulated when booking the Clubhouse. The trained bar staff have the right to refuse alcohol, and Weston-super-Mare Rugby Football Club maintains a strict ‘challenge 25 policy’.
7. If you look under 25, you will be asked to prove that you are aged 18 or over when purchasing alcohol.
8. No posters or notices should be fixed to any walls within the Clubhouse without permission being sought from the Clubhouse Convenor. Pins are not permitted on any wall but may be used on the noticeboards.
9. You are expected to report to a member of staff any damage found. If you or your Group causes accidental damage you are asked to report it as soon as possible, otherwise damage will be charged to the last known user of the Clubhouse. Any accident which results in injury to any person using the Clubhouse during a booking must be reported to the Clubhouse staff and an email should be sent to events@westonrugby.co.uk
10. Please remember that this is a residential area and give due consideration when leaving the Clubhouse after an evening function.
11. Any lost or unclaimed property will be disposed of after a period of one month from the date of the booking.
12. Please do not park vehicles on the grass verges or in front of Emergency Exits. All vehicles are parked at their owner’s own risk.
13. Outdoor items such as BBQs, bouncy castles, fairground rides, ice cream vans, etc., should not be used without seeking approval from the Club’s Facilities Director, which must be requested at the time of booking. The clubhouse insurance does not cover such items, so additional insurance will be required. Proof of insurance will need to be brought on the date of booking.
14. Please ensure you use the following email for communication – events@westonrugby.co.uk
This email is not monitored hourly, we will aim to respond to all emails within 48 hours.
THIS IS A NO SMOKING BUILDING. THIS RULE MUST BE STRICTLY ADHERED TO.
Failure to comply will result in the cancellation of further bookings.
These conditions are subject to revision at any time.
Booking Form
Please download the booking form found below and return to events@westonrugby.co.uk
